Policies and Procedures |
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Academic Forgiveness
1. I’ve been out of school for a few years and have heard that there is a way the grades in my previous coursework can be forgiven. How can I find out more about this process?
Academic Forgiveness provides former Kent State students the opportunity to have their academic standing reflect increased maturity and improved level of academic performance when returning to the university after a significant absence. Refer to the following link for an explanation of the Academic Forgiveness Policy:
http://as.kent.edu/files/advising/Forgiveness.pdf
Catalog Information
1. What is a “catalog year”? How do I know which one is mine ?
The year and semester that you begin your coursework at the university is your catalog year. For example, if you started the fall 2002 semester, your catalog year is 2002. You can check with the college office, or the registrar, for confirmation.
Combined Program
1. I am an undergraduate and would like to take some courses on the graduate level to count toward both my undergraduate degree and graduate school. Can I do this?
Undergraduate students can take graduate coursework by enrolling in a combined program. For guidelines regarding this process, refer to the following link:
http://as.kent.edu/files/COMBINED%20PROGRAM.pdf
Course Substitution
1. I took a course that I think is equivalent to one of my major requirements. How can I find out if it will count toward my major?
Sometimes students can substitute an alternate class for a major requirement. Any such substitution must be approved by the academic department with a Course Substitution Form. Refer to the following link for specific details about this process:
http://as.kent.edu/files/advising/Course%20Substitution.pdf
Course Withdrawal
1. How do I withdraw from a class?
An explanation of the procedure, deadlines and consequences associated with withdrawing from a class are accessible through the following link.
http://as.kent.edu/files/advising/Exits.pdf
Dismissal Appeal
1. I have been dismissed from the university and would like to appeal this decision. How do I find out more about this process?
If you have been dismissed from the university, you are expected to be away from Kent State for 12 months before you may return. However, you might be able to appeal the decision if you have extenuating circumstances. The complete Dismissal Appeal Procedure is accessible through the following link:
http://as.kent.edu/files/Dismissal Appeal Procedure.pdf
Freshman Forgiveness
1. What is the freshman forgiveness policy? How and when do I apply for freshman forgiveness?
Students are permitted to retake any course in which they received a D, F, U, NF or SF during their first thirty graded hours, but the course must be repeated by the time the student reaches junior status. Only the second attempt then is factored into the student's cumulative grade point average. The first grade, however, does remain on the student's transcript. To apply for Freshman Forgiveness, the student needs to complete a form in the college advising office during the semester in which they are repeating the class. Refer to the following link for a complete explanation of the process:
http://as.kent.edu/files/advising/Freshman%20Forgiveness.pdf
GPA Calculation
1. How can I figure out my grade point average?
Quality Points divided by Quality Hours = GPA - To determine quality points, a student would multiply the number of credit hours in a course by the appropriate grade points assigned to each letter grade (A=4, B=3, C=2, D=1, and F=0).
Grade Appeal
1. I received a grade with which I’m not happy. Is there anything I can do?
If you feel a grade you received is unjustified, you can appeal the instructor’s decision. Complete details regarding the student grade appeal procedure can be found through the following link:
http://as.kent.edu/files/Student%20Grade%20Appeal%20Procedure.pdf
Graduation Information
1. How do I apply for graduation?
You may apply for graduation by completing an application in our office. For details on requirements, deadlines and other pertinent information, refer to the following link:
http://as.kent.edu/advising.htm
2. What are institutional honors? Do I have to be in the Honors College to earn that recognition?
Institutional Honors are based on the GPA earned in ALL coursework taken at Kent State, including original grades forgiven under other policies. A minimum of 60 semester hours must be earned at Kent State to qualify. For the purposes of computing the final GPA and determining honors awards, the GPA is extended to two decimal places and not rounded up.
Institutional Honors are conferred on students with the following GPAs:
3.30 -- cum laude
3.60 -- magna cum laude
3.80 -- summa cum laude
3. How do I qualify for honors cords at graduation?
You qualify for honors cords by earning institutional honors.
What is KAPS?
- KAPS is the web-based Kent Academic Progress System. It is used to automatically generate a KAPS report showing progress in your current or planned degree program.
- This report does not eliminate the need for advising. Rather, the KAPS report should serve to enhance advising and encourage student responsibility for their academic career decisions. This can be coordinated through contact with an academic advisor.
Why should I run a KAPS report?
- To learn what requirements you have met and what courses you still need to take, including Liberal Education Requirements (LERS), major and minor requirements. All Kent State University courses (completed and in progress) and any transfer courses appear in the report.
- KAPS will help you decide what to take next semester, plan future semesters and determine how long it will take before you graduate.
How do I access my KAPS report?
You may see a KAPS report by logging onto Flashline (http://flashline.kent.edu) and selecting the WFS (Web for Students) tab.
Select KAPS report under the Student Records list. This takes you to the “KAPS” page. Click on KAPS at the bottom of the screen. This will open the “Audit Request” screen.
You may either run your current major (default) or select the second choice to run a selected program, if you are interested in a different major or minor. Click on “Submit a New Audit” button. A new window will open with the KAPS report.
Scroll down and select “Open all sections” to view all of the relevant details.
For more help on KAPS, please go to this website:
http://www.registrars.kent.edu/home/KAPS/WFS/WFSKAPShelp.htm
Major Information
1. My friend told me that I need to officially declare my major in the college office. I thought I declared my major when I applied to Kent State. What happened?
Students in the College of Arts & Sciences are required to declare their major by first meeting with an academic adviser in the college office. At that time, you will be referred to a faculty adviser in your major department. The reason students are required to complete this process is to ensure they meet with a faculty member to receive proper guidance in their major. If you see ADV after your major code on your KAPS report, then your major is not officially declared.
2. Are major sheets consistent from year to year?
The requirements for a major can change from year to year. As a result, the major requirement sheet is not guaranteed to be the same each and every year. You need to fulfill the major requirements for your particular catalog year to ensure you are taking the right courses.
3. I am a science major thinking of switching my major to Psychology. If I do this, can the science classes I’ve taken for my major count toward my General Requirements?
Yes. Beginning “major sequence” courses in (biological) ANTH (ANTH 38630), BSCI (BSCI 10110, 10120), CHEM (CHEM 10060, 10061, 10062, 10063, 10960, 10961) and PHY (PHY 23101, 23102) may be used to satisfy the General Requirements.
4. I want to change my major to one in the College of Arts and Sciences from Business. Where do I go to do this?
Students go to the College where the new major is housed. For example, if you are switching to a major in Arts & Sciences from Business, you would go to the College of Arts & Sciences. A complete explanation of the major declaration process is accessible through the following link:
http://as.kent.edu/files/advising/COP%20INSTRUCTIONS.pdf
5. Where can I go for help deciding on a major?
There are many services available for students trying to decide on a major. First, you can start by talking with your academic adviser in the College of Arts & Sciences, who will be able to give you some initial advice. However, the Career Services Center (261 Michael Schwartz Center, 330-672-2360) is the best place to go for advice in this area. They can give you self-assessment tests and acquaint you with possibilities you may not have considered. They also offer an online assessment tool called Collage that you can access from your home computer at www.kent.edu/career. There are also classes that help students with picking a major, such as EXPR 20295, Career Exploration. Finally, talk with a faculty member in a specific department that interests you.
6. Can I declare my major in Arts and Sciences if my GPA is below a 2.0?
YES. However, you will be on Academic Probation until you bring your GPA to a 2.00 or higher. You will need to come to the college office and meet with an adviser to fill out the paperwork and go over the requirements. You will also be referred to the department to meet with a faculty adviser in your major. It will be very important that you discuss the difficulties you are having with your courses during your advising session and go over your options, such as freshman forgiveness and campus support services.
Nontraditional and Restricted Hours
1. Do the workshops and the internship I took count toward graduation?
Students can apply up to 16 combined hours of non-traditional credit such as internships, field placements, practica, individual study and workshops toward the hours required for a degree in the College of Arts & Sciences. No more than 8 of these 16 hours can be from workshops.
2. Do the physical education classes and lower-division ROTC hours I took count toward graduation?
Students can apply up to 4 combined hours of physical education (PEB) and lower-division ROTC toward a degree in the College of Arts & Sciences.
3. Do the upper-division ROTC hours I took count toward graduation?
Students can apply up to 12 hours of upper-division ROTC courses toward a degree in the College of Arts & Sciences.
PASS/FAIL and AUDIT Information
1. What is the pass/fail option? What courses can I take?
The pass/fail option (Y and Z grades) is only available for students in good standing (2.0 GPA or better), and may be attempted for a maximum of 12 hours during your academic career. However, only one pass/fail course per semester may be taken. This option MUST be selected during the first two weeks of the enrolled semester. Courses graded S/U are not counted in this 12-hour maximum. All courses under the university’s LER or College General Requirements are excluded from the pass/fail option. Courses in the major, field of concentration, and minor are also excluded. Only free electives - courses not used to satisfy any specific requirement - may be taken on a pass/fail basis. See your catalog for more information.
2. What does it mean to “audit” a course? Why would I choose to audit? How can I do that?
An audited course is one in which you do not receive a grade or any credit. An audited course is not counted for enrollment certification purposes, but students must go through registration procedures and pay the normal registration fees. If registration is done by telephone, the request for audit must be done IN PERSON, with a photo ID, at the registration office by 5:00 PM Friday, of the second week of the semester. If you register by Flashline, the same two-week deadline applies. Also, please note that an instructor may impose whatever attendance requirements are deemed necessary. The students must be informed of these requirements at the beginning of the semester. Failure to meet such attendance requirements subjects the student to withdrawal from the course by the instructor. The withdrawal will be done by the instructor’s insertion of a mark of “W” at the time of final grades.
ROTC Planner
1. How do I complete an ROTC Planner?
The guidelines for completing an ROTC Planner can be found through the following web site:
http://as.kent.edu/files/ROTC%20PLANNER%20GUIDELINES.pdf
Scheduling Information
1. How do I schedule my classes?
You can schedule your classes through Flashline by going to flashline.kent.edu/cp/home/loginf. You can also use the telephone registration procedures described in the schedule of classes booklet. If you do not know how to use either of these processes, an adviser in Arts & Sciences can explain the procedure to you.
Transfer Student Information
1. My KAPS report indicates that my transfer courses are not fulfilling any requirements. Is there anyone else I can talk with about this?
See an academic adviser in your college office. Your adviser might be able to evaluate your credits further and complete an Application of Transfer Credit Form to correct the KAPS report. Refer to the following link for an explanation of this process:
http://as.kent.edu/files/advising/TransEv.pdf
2. What orientation programs are available to transfer students? As as transfer student, must I take orientation?
University Orientation is a one-credit class that is a graduation requirement for Kent State students including those who transfer with fewer than 25 semester hours (37.5 quarter hours). Orientation is important for transfer students! Don't assume that because you have some college experience or have taken a similar class at your previous school, you won't benefit from another at Kent State. It does more than show you where the buildings are. It helps you integrate into student life at Kent State, adjust to the academic demands, meet other students, learn about your major and related careers, and use the library and your e-mail account. University Orientation helps you to make the most of what Kent State and the community offer.
3. I'm a transfer student. Am I required to live in the residence halls?
Because Kent State is a residential campus, there is a university housing policy requiring all single students registered for at least 9 credit hours to live in the residence halls and participate in the food plan. This requirement applies until: 1) you've reached junior academic standing (60 semester or 90 quarter hours) at the start of fall semester; 2) you are 21 years old at the start of the fall semester; 3) you have lived in residence halls two or more years; 4) you commute from the primary residence of your parent or legal guardian who lives within 50 miles of the Kent Campus (NOTE: a Commuter Exemption form must be requested from and returned to the Department of Residence services); or 5) you have received a special exemption from the Department of Residence Services. Your housing contract is for the academic year (fall and spring) and may not be terminated.
The experience you get in a residence hall is a great way to meet other students and become a part of the university community. Residence halls offer programs that include cultural, social, educational, and community service opportunities. If you have questions, call Residence Services at 330-672-7000 or refer to their web site:
http://www.res.kent.edu
Transient Work
1. I would like to take a class this summer at another university. Will the credits count toward my degree at Kent?
Coursework taken at another university is called transient work. In order to have transient credits count toward your Kent State degree, you need to complete a Transient Form in the college office prior to taking coursework. Complete details about this process are available through the following link:
http://as.kent.edu/files/advising/TRANSIENT%20STATUS.pdf
University Exit
1. How can I drop all of my classes? When is the deadline to do so?
To drop all of your classes, you must complete a University Exit Form. The deadline for an exit is the last day of classes for the semester before final exams week. Refer to the following link for complete details:
http://as.kent.edu/files/advising/Exits.pdf |